What's new in Outlook for Windows

Share Word, Excel, and PowerPoint local files 

When you are in Microsoft Word, Excel, or PowerPoint apps and you want to share a file that is saved locally on your device (not stored in a cloud location), the new Outlook for Windows will show up as a share target and you will be able to easily share the file via email.

Open attachments in desktop apps

Open attachments of all types in their respective desktop app by double clicking them.

Sort and filter improvements

Sort and Filter will now be separate buttons in the Message List. This will make it easier to change the Sorted by and Filtered by values separately.

For more details on Sorting, see Sort email messages in Outlook.

Meeting Details in the Reading Pane

When a conversation in Mail is part of a meeting, the Reading Pane will have a new and improved Meeting Details card for a more efficient and modern RSVP flow.

"Go to folder" shortcut

When focused on the folder pane, you can now press CTRL + Y to quickly navigate to a folder. Simply press the first letter of the folder name to move focus directly to that folder.

For more details, see Keyboard shortcuts for Outlook.

Use the Alt key to bring up key tips

Use the Alt key to bring up key tips when using keyboard navigation. This behavior was previously Win + Alt.

Offline support for your mail, calendar, and settings

The first set of offline capabilities in the new Outlook for Windows is now available, helping you stay productive even when you're not connected to the internet. Your mail, calendar events, contacts, and settings will be stored on your device, so you can view them even when you're offline. Additionally, you can perform key actions on your mail, such as flagging, moving, deleting, and composing messages.

Learn more in Work offline in Outlook.

Copy (Ctrl+C) and paste (Ctrl+V) emails between folders using shortcuts

Using the Ctrl+C and Ctrl+V shortcuts, you can quickly transfer emails to the desired folder. This allows you to streamline your workflow and enhance your productivity.

For more details, see Keyboard shortcuts for Outlook.

Send updates only to added or removed attendees

When updating meeting attendees, organizers will be prompted with an option to send updates only to added or removed attendees or send updates to all attendees.

Learn more in Schedule a meeting or event in Outlook.

Follow your meetings

Follow is a new meeting response (RSVP) option that goes beyond the traditional Accept, Tentative, and Decline choices. It is geared towards individuals with high meeting loads and conflicting meetings each day. Follow is the ideal RSVP option for meetings you can't attend but still want to stay engaged and receive information about. Other attendees will be able to see if you are following a meeting.

Learn more in Follow a meeting in Outlook.

Search folders for People and Categories

Search folders are virtual folders that provide a view of all email items that match specific search criteria. We've introduced two new Search Folders:

• Categorized email search folders let you easily filter emails by assigned categories, enhancing inbox organization.

• Mail from specific people search folders let you automatically collect and organize emails from designated senders or contacts.

Learn about search in Use Search Folders to find messages or other Outlook items.